Hero image

3 ways to maximize profit margins and make more money

In this Intuit guest post, learn how Intuit QuickBooks helps small businesses maximize their profits

They say you can’t have your cake and eat it too. But we say cake is meant to be eaten. You see, starting a business is a lot like making a cake (stick with us, here). You need a recipe, supplies, and a lot of quality ingredients—and it’s going to cost you upfront. But, in time, you’ll have a delicious cake that you made from scratch. You deserve a piece.  


When it comes to baking a cake—er, starting a business—things like startup, payroll, and manufacturing costs all impact your business’s profitability from the get go. And there’s no sugarcoating the fact that it can take years for a new business to see a profit. But understanding profit margins can help you reach profitability (ie: the cake eating part) faster.


If your business is already profitable, improving your profit margins can help you bring in more money. For this reason, your profit margins should always be top of mind—whether you’re new to business or a seasoned pro. 


What is a profit margin?


So glad you asked. Your profit margin is the percentage of profit you keep from each sale, or how many cents of profit you make from each dollar of sale. For example, a 25% profit margin means you earn $0.25 of profit for each dollar of sales generated.


Time for a little math (just a little, we promise). To calculate your business’s overall profit margin, use the following formula:


Profit Margin = (Net Income / Revenue) X 100


Find your net income by subtracting operating expenses from revenue (also called net sales). Divide net income by net revenue and multiply the total by 100 to get your profit margin percentage. 


Understanding your business’s profit margin


Calculating your profit margin is only the first step. Actually understanding it is a totally different story. Getting a grasp on your profit margin can help you determine whether or not your products are priced correctly, your inventory is moving, or your business is making money. For example, a low profit margin may indicate that your products are priced too low, your inventory is imbalanced, or you need to take another look at your promotions.


Unfortunately, the difference between a “good” and “bad” profit margin isn’t always clear. A low profit margin for one business might be considered high by another. That’s because profit margins vary by industry and even by product. For example, according to Vend’s 2019 Benchmarks Report, the average profit margin on alcohol is around 35%, but the profit margin on non-alcoholic beverages is closer to 66%.


In the US, the average profit margin in retail is around 53%. Yours may be higher or lower depending on your industry and the products you sell. To better understand your own profit margin goals, it’s a good idea to research similar businesses in your area, including your competitors. Knowing their profit margins will help you understand where your percentage should be. 


3 ways to maximize your profit margin


Your profit margin isn’t set in stone. Quite the opposite, actually! This is one metric you should always be working to improve. If your profit margin isn’t on the up and up, it’s a sign your business isn’t doing as well as it could be. Here are a few tips to help you maximize your margins


1. Increase your prices


If you haven’t raised your prices in a while, a low profit margin may indicate that the time has come. Raising your prices offers an opportunity to make more money on each sale—which, in turn, increases your profit margin.


But pricing can be a sensitive subject. Your pricing strategy is built on several factors including the economy, your competitors, and your target market. Before you make any decisions, run a competitive analysis. Find out how your competitors are pricing their products and services. You want to offer competitive pricing, but if your products are priced too low compared to the competition, you might actually be underselling your offerings. Increasing your prices can increase the perceived value of your brand.


Once you’ve determined that a price increase is the right move for your business, start small. Raising prices across the board can be jolting for your customers. Consider updating the prices of your top sellers first to maximize your profit margins right away and gauge customer reactions.


2. Manage your inventory


If you don’t have a good handle on your inventory, you might end up with a surplus of product that simply isn’t selling. When this happens, you might resort to markdowns to get that inventory out the door. Markdowns can significantly decrease your profit margins. But! A solid inventory management system can help you avoid over-ordering a product that will only end up on the discount rack.


Knowing exactly what you have on hand and how fast or slow it’s moving can help you make better decisions about purchasing and sales. But even the best inventory management systems can’t predict the future. Repeat after us: markdowns happen. If you must markdown:

  • Move fast. Holding on to undesirable inventory for too long will force you to sell it at an even deeper discount. Once you’ve established a surplus product, mark it down. You can also use markdowns to eliminate products with low profit margins from your stock.
  • Create personalized promotions. For some customers, free shipping is enough incentive to make a purchase. Others need a deeper discount. Rather than taking a hit to your profit margin with a one-size-fits-all sale, create personalized promotions for groups of customers.
  • Increase order value. Even discounted inventory can still increase your profit margin by increasing the total order value. Use suggestive selling to upsell discount items, move more inventory, and maximize customer spend each time they shop.


Remember, to increase profitability, you should focus your best efforts on selling your most profitable products and services.


3. Lower your purchasing costs


Increase your profit margins (without raising your prices) by reducing purchasing costs from vendors and suppliers. In some cases, this can be as simple as asking a vendor (as nicely as possible) for a discount. In others, you may need to reassess your supply chain.


Start by having a discussion with your vendors and suppliers. If you’ve been a valuable customer, they might be willing to negotiate their prices or throw in some extra units at no extra cost. If you buy a product in bulk, you can usually work out a deal. In most cases, the bigger your order quantity, the less you pay per item. If you can’t afford to increase your order quantities on your own, consider partnering with another business that sells the same product.


If you’ve already maximized your vendor discounts, it might be time to check for inefficiencies in your supply chain. Ask your vendors and suppliers if there’s anything you can do to make the process easier or most cost-effective for you both. For example, shipping less product more frequently is more expensive than shipping more product less frequently. If you’re receiving weekly shipments on a half-empty truck, it might be more cost-effective to receive biweekly shipments on a full truck. It’s a win/win for you and your vendors (and the environment!). 


Bring it back to your bottom line


Your profit margin is just one piece of the profitability pie (or, in this case, cake). Overhead, startup, and payroll costs can all impact your bottom line. But maximizing your profit margins, increasing productivity, and eliminating unnecessary expenses all have the power to make you more money. And who doesn’t love that?


Tracking expenses is easy when you use an accounting software like QuickBooks Online. QuickBooks automatically tracks and categorizes business expenses, providing you with the data you need to predict and manage your cash flow. If you use Amazon Business, the Amazon Business Purchases app is a smart and simple way to track and import transactions in QuickBooks. Built-in expense reports, like profit and loss statements, give you valuable profitability insight at a glance, so you can make informed financial decisions.


Just remember to revisit and optimize your profitability ratios regularly. Even a small change can make a big impact on your business. 


This content is for information purposes only and should not be considered legal, accounting or tax advice, or a substitute for obtaining such advice specific to your business. Additional information and exceptions may apply. Applicable laws may vary by state or locality. No assurance is given that the information is comprehensive in its coverage or that it is suitable in dealing with a customer’s particular situation. Intuit Inc. does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. Amazon Business and Intuit Inc. do not warrant that the material contained herein will continue to be accurate nor that it is completely free of errors when published. Readers should verify statements before relying on them.


We provide third-party links as a convenience and for informational purposes only. Amazon Business and Intuit do not endorse or approve these products and services, or the opinions of these corporations or organizations or individuals, and accept no responsibility for the accuracy, legality, or content on these sites.




Product Updates