Manage spend with Budget Management | Amazon Business
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Manage your spend with Budget Management

Maintain guardrails around your spending, while providing your buyers with greater purchasing authority.

Overseeing spending and setting the proper guardrails is a critical, yet demanding task for account administrators.  The process of managing budgets across multiple buyers and teams can be time-consuming and challenging. 

That’s why Amazon Business created Budget Management. This simple, easy-to-use tool enables administrators to allocate funds to buyers and track spending. Administrators can create blanket purchase orders (PO) for a group and allocate funds to individual members of the group. Those buyers then purchase against the PO until their allocation or the budget for that group is gone. With Budget Management, you can set spend thresholds to get ahead of overspending and provide buyers transparency by making budget amounts visible to buyers so that they can make more informed decisions.

 

Flexible budgeting options to suit your needs

Budget Management allows you to structure your budgets to fit your business needs.

  • Create recurring budgets: Set up regular budgets that automatically refresh to keep team spending aligned without manual intervention.
  • Manage multiple budgets at once: Create and/or edit multiple budgets, allowing you to save time and seamlessly track spending.
  • Set proactive budgets: Create proactive allocations to automatically assign funds to new team members as they join a group, saving time by eliminating manual tracking and assignment of funds.

 

Provide your organization with the necessary controls to prevent overspending and reduce operational friction. Administrators can easily allocate funds and provide visibility around spending to empower your teams to purchase confidently, all while saving you time. 

 

Save time and stay in control with Budget Management

1. Go to the Budget Management tool

Go to the Business Settings tab and go to Budgets (Blanket POs) under Billing & shipping. Please ensure that your account has the PO field is enabled for buyers during checkout. You can check this by visiting the Business order info tool and checking to see if  PO number is enabled.

Business settings

2. Create a budget

Input key details like budget amount and timeframe and decide if you want to make budgets visible for buyers. You can select a particular threshold on when to notify your users if they are running low on funds. You can also use bulk configuration actions of uploading, downloading, and editing multiple budgets simultaneously.

Budget Management tool

3. Review your budget's details

Review the details of your budget, which shows any existing allocations and budget progress. You can elect to remove unused funds, edit existing budget details, and access relevant reporting through Amazon Business Analytics.

Budget Management tool

4. Allocate funds to your buyers

Once the budget is created, you can now allocate dollar amount to individual users by clicking Add allocations on the budget detail page. You can create allocation rules to automatically assign budgets to new users as they join the group.

Budget Management tool

Get started with Budget Management today