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Buying Policies and Approvals

Create buying policies and approvals workflows to steer your buyers, drive compliance, and manage purchasing.

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Control your organization's purchasing with buying policies and approvals

Maintaining compliance with your organization’s purchasing policies and procedures can be tough, but with Amazon Business' smart business buying features, it doesn’t have to be. Guided Buying's buying policies turn procurement rules into easy-to-follow visual signposts for buyers, while Approvals allows organizations to maintain control over spending without the bottlenecks.

  • Create a buying policy using Guided Buying

    Guided Buying enables organizations to create their own set of buying policies or rules to control how buyers interact with Amazon Business. These policies steer buyers to the right products and buyers and empower administrators to set the appropriate limits around orders. Administrators can mark items as preferred, restricted, or blocked and add approval workflows at the group level or for specific policies. 

  • Set guardrails using Approval workflows

    Approvals allows you to create approval workflows around your buying policies and designate one or more approvers to review purchases. Approvers get notified and can seamlessly review and approve orders from email or via mobile push notifications. Approvers can edit orders and delegate a user to approve on their behalf when they are out of office or on vacation.

Types of Buying Policies

You can create policies to prefer, restrict, and block specific sellers and configure approval workflows based on specific purchasing thresholds. Guided Buying and Approvals is available to all Amazon Business customers, with additional buying policies available exclusively to Business Prime members. Review the Business Prime plans to learn more about Business Prime exclusive features.

  • Product policies

    Boost, flag, or prohibit products to buyers

  • Order policies

    Control orders with approval limits

  • Seller policies

    Boost specific sellers, flag, or prohibit by tax or debarred specs

Get started on creating buying policies and approvals for your organization

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Benefits of Buying Policies and Approvals

  • Control purchasing

    Drive buyers to purchase responsibly with policies that direct them to the products they should buy and help them avoid those they shouldn't.

  • Streamline the buying experience

    Communicate your organization's preferences for certain suppliers and products with easy-to-see visual reminders, so buyers can successfully adhere to your policies.

  • Simplify approval process

    Set approval workflows and assign multiple levels of approvers that each have the ability to grant permission for a faster turnaround. Utilize batch approvals, instead of reviewing orders individually, so that buyers get what they need, when they need it.

Get started with Buying Policies and Approvals

  • How-to Video

    Guided Buying Overview

    Reduce costs and drive purchasing compliance with Amazon Business buying policies. Learn more about the benefits of Guided Buying.

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  • How-to video

    Configure Guided Buying

    Learn how to set up Guided Buying policies based on sellers, orders, and products.

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  • How-to Video

    Configure Spend Limits

    Learn how to configure spending limits within your buying policies and approval workflows.

    Watch the video