How State and Local Government Can Maximize Year-End Spending

It's that time again for state and local government agencies — fiscal year-end. June 30th marks the end of the fiscal year in 46 states, according to the National Conference of State Legislatures. All states and Washington, D.C., have enacted budgets for FY 2024. The budget cycle requires that agencies spend all assigned budgets by their year's end to avoid a reallocation or reduction of their funding the following year. Essentially, you lose it if you don't use it by year-end. Therefore it is in leaders' best interests to ensure their entire budget is allocated efficiently and effectively. At Amazon Business, we want to help you take advantage of those year-end funds to make smart business buying decisions.

Designed for efficiency and speed

Amazon Business is designed for the unique needs of government agencies of all sizes. We simplify the process to provide direct access to bulk items, find sellers that comply with your agency's Buying and Approval policies, control and monitor spending across multi-users, and use spending analytics to make for smart business buying. Buyers can search from thousands of sellers, often at discounted prices.

One way to efficiently spend your year-end funds is with a Request for Quote (RFQ). This tool allows your team to avoid the back and forth negotiation with suppliers, while Amazon Business does the work to save you money on high volume purchases. Buyers can request a discounted price on single-SKU purchases greater than $10,000 or 999 units. Set your desired price and quantity for high-volume purchases and request a quote. Then access thousands of bulk suppliers who can support custom offers tailored to your agency's needs.

When buying in bulk, the RFQ tool can help when you:

• need to reduce costs
• need more inventory than what’s available on Amazon Business
• expect a better price or a bulk discount when buying in volume
• need specific B2B selection (pack sizes/pallets/product assortment)
• want white-glove or desk-side delivery and/or installation services

Another way that we have made it easy to quickly fulfill your last-minute needs is with our tailored storefronts. These specialty storefronts are a one-stop destination that showcases top products based on specific needs. These include break room supplies, IT peripherals, women-owned businesses, and more.

Get visibility into your agency’s spending

Business purchasing leaders rely on data to identify opportunities and gaps to help them manage suppliers and spending. After spending, you will likely revisit whether to reorder or rethink where your money goes for next year's budget. The Business Analytics tool grants insight into spending visibility beyond the individual, pre-built, or custom spend reports and access to various reports, which makes it easy to compare the records for multiple or individual people via end-of-year reconciliation reports.

Amazon Business Analytics helps you to:

• Easily view purchasing data and generate reports with line-item details.
• Create reports to serve your business needs, so you can easily reconcile purchases with bank statements or determine when and how an item was paid.
• Conduct detailed analysis with over 60 data fields of real-time information, including shipping costs, item details, tracking info, and seller credentials.
• Keep track of reimbursements or analyze product returns.
• Customize and save your report templates, making it easy to pull the data points that are most important to your organization.
• Any report created can be downloaded as a spreadsheet, making all order information easily accessible.
  

Amazon Business is your source for year-end buying needs

Amazon Business strives to be a one-stop shop that tailors reliable features and products for the unique needs of government organizations. We make it easy to drive savings for taxpayers and meet critical government mission needs. Tens of thousands of government customers, from buyers in cities, counties, states, and federal agencies, are purchasing from Amazon Business to achieve cost-savings goals, meet compliance requirements, reduce procurement complexity, and access unmatched selection breadth.