Amazon Business e-procurement

E-Procurement with Amazon Business

Amazon Business can help you streamline your e-procurement process and make it run more efficiently.

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Amazon Business e-procurement

What is e-procurement?

E-procurement is the process by which businesses purchase products and services from other businesses over the internet. It’s rooted in traditional procurement, which has helped to connect businesses to the right goods and services for centuries.

What are the types of e-procurement?

The e-procurement process covers several types and various stages — much the same as traditional procurement. Here we have captured the main options for and potential stages of digital procurement.

 

  • Amazon business

    E-sourcing

    Establishing what the buyer requires and scoping out potential suppliers with a view to pre-qualifying.

  • Amazon business

    E-tendering

    The e-tender process is the formal tendering stages. RFI (request for information), followed by the RFP (request for proposal) and then seeking quotes.

  • Amazon business

    E-auctioning

    An e-auction is a digital platform which enables bidders to compete in real-time to win a project.

  • Amazon business

    E-ordering

    The requisition stage, where a formal request is made to the supplier for its services, and purchase orders are raised.

Amazon Business

2022 State of Business Procurement Report

Key Trends Driving Buyer's Procurement Strategies in 2022 and Beyond

Our research found that while optimizing costs and increasing efficiency remain high priorities for procurement, purchasing in line with organizational values continues to grow in importance.

Read e-procurement report

Ultimately, the buyer organizations that don’t maximize e-procurement technologies will face significant operational challenges that diminish efficiency and waste precious budget

— B2B Commerce In Evolution report, Amazon Business

Benefits of e-procurement tools and software

  • Purchasing optimization

     

    Purchase smarter and simpler with the power of Amazon for your business. 

     

    Increase access to selection and deals. Choose between multiple offers from sellers competing for your business at the most comprehensive online store for business purchasing.

     

    Quickly and securely onboard suppliers. Add new users as and when you need them in a few simple steps. Empower buyers with single sign on (SSO) access to Amazon Business.

     

    Simplify purchasing operations. Benefit from the full purchasing power of Amazon Business with intuitive tools for budgeting, fulfilment, and replenishment.

    Learn more
  • Improve spend intelligence

     

    Get savvy about your spending with Spend Intelligence from Amazon Business.

     

    Discover purchasing insights. Understand your purchasing patterns like never and channel that insight around spend into smarter purchasing decisions.

     

    Scale buying through compliance. Empower your buyers with a safety net so when they’re purchasing, they’re doing so within your policies and compliance commitments.

     

    Manage cashflow. Ease your cash flow with flexible payment options. Take up to 55 days to pay without incurring interest with an Amazon Business line of credit or pay by invoice.

    Learn more
  • Accelerate growth

     

    Grow faster, smarter by leveraging the power of Amazon Business to expand your operational capabilities.

     

    Fill operational gaps. As your organization expands and grows, call on Business Prime’s network of partners to ensure operational needs are met.

     

    Integrate across your organization. Simplify your purchasing processes by integrating systems to drive efficiencies and quickly discover insights. 

    Learn more

Ultimately, the buyer organizations that don’t maximize e-procurement technologies will face significant operational challenges that diminish efficiency and waste precious budget

— B2B Commerce In Evolution report, Amazon Business

Challenges of e-procurement

E-procurement comes with some strong advantages, but it’s not the ideal solution for every type of organization. Here are some potential disadvantages to consider:

  • Tech-dependent

    E-procurement is a tech-based solution. If the tech fails, it can lead to issues around process and due diligence. Invest in a platform with a global reputation for stability and security to minimize risk.

  • Engagement issues

    Any new system brings process changes, which can be difficult to get your team on board with. Choose a platform that is known for its intuitiveness, user-friendly features, and comprehensive support.

  • Complexity and integration

    Not all systems are compatible with one another. And systems that fail to communicate are a big fail. Choose a platform that can be integrated with a wide range of procurement tools.

40% of government buyers said increasing efficiency within the procurement department was a top priority this year.

— Amazon Business

Who is e-procurement for?

E-procurement can work for organizations of all sizes and all sectors. According to a recent Amazon Business survey, 96% of buyers plan to continue leveraging e-procurement long term. Furthermore, 1 in 3 expect their organization to make at least half of purchases online this year.

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    E-procurement in government

    Many government agencies must be cautious on their procurement practices as they are tightly regulated. From buying goods and services across broad categories – such as construction to office supplies – government agencies need visibility on how they are saving money on behalf of taxpayers while serving their internal stakeholders.

     

    Companies wanting to bid for government contracts must go through a complex process. The US Government procurement process uses an informal “three bids and a buy” rule. Departments will only make a purchase decision after reviewing three bids. E-procurement enables buyers to view and compare potential bids and filter by certification status. This allows for agencies of all sizes to find a broader range of suppliers for increased cost savings, visibility.

     

    Top 5 government procurement priorities:


    ✔ Increase purchase visibility aligned to public policy
    ✔ Make tax-exempt purchases and manage permissions
    ✔ Competitive comparison shopping
    ✔ Support local businesses
    ✔ Increase supply chain diversification 

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    E-procurement in healthcare

    Healthcare procurement is the second biggest area of all government procurement, according to the Organization for Economic Cooperation and Development (OECD).

     

    Healthcare leaders must evolve their procurement operations to accelerate sourcing, access more supply options, improve transparency, and reduce related administrative burden. On top of that, healthcare is tightly regulated, which can make sourcing even more challenging.

    This grows increasingly complex with the continuous shift to remote working. Administrators now need access to procurement platforms from outside of the office. E-procurement helps introduce buyers to a broader range of suppliers and advanced features for filtering and categorizing.

     

    Top 3 healthcare procurement priorities:


    ✔ Simplify sourcing while extending your supply network
    ✔ Improve efficiencies while maintaining spend control
    ✔ Make better data-driven decisions and guide buying

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    E-procurement in education

    The US Department of Education (ED) manages procurement for schools while most colleges and universities have their own procurement services. The System for Award Management (SAM) platform handles ED procurement.

     

    From IT peripherals to cafeteria supplies, e-procurement for education opens the doors for increased time and cost savings, and greater purchasing control across multiple departments and buyers. Automating procurement workflows empowers teachers, staff, and administrators to get supplies needed to advance the learning mission.

     

    Top 5 education procurement opportunities:


    ✔ Identify savings opportunities to stretch budgets further
    ✔ Maintain and monitor compliance with purchasing policies
    ✔ Streamline contract negotiations and automate workflows
    ✔ Support strategic spend management with real-time reporting
    ✔ Direct spend toward certified diverse sellers and more sustainable products

  • Amazon business

    E-procurement in commercial businesses

    Historically, procurement teams focus on saving money and boosting efficiency for commercial businesses, while purchasing business-critical products and services.


    With adoption of digital procurement solutions within commercial businesses, e-procurement is empowering procurement teams to drive broader impact beyond traditional purchasing responsibilities.


    With this shift, procurement teams are seeing new priorities arise when supporting larger organizational goals.

    Top 5 commercial procurement priorities:


    ✔ Pinpoint savings opportunities with improved spend visibility
    ✔ Alternative products and suppliers to reduce supply chain risk
    ✔ Pre-vetted suppliers and delivery options for bulk purchases
    ✔ Directing spend to diverse suppliers and more sustainable products
    ✔ Competitive pricing and comprehensive selection

‘Digital purchasing supports both online and traditional educational institutions by providing easy access to supplies that can be shipped to multiple locations— campuses, schools, and directly to students.’

— Rob Green, Amazon Business

E-Procurement FAQs

    • The end-to-end process of purchasing goods or services from a third-party supplier 

    • Incorporates identifying needs, sourcing suppliers, putting out tenders and more 

    • Aims to streamline purchasing and establish good relationships with suppliers  

  • E-commerce is how everyday people shop online. There are no limits on who can buy, and the same sites and deals are available to everyone. E-procurement is a business-to-business service, where one business buys from another. With e-procurement, the purchase platform is closed, with access limited to those businesses who have been invited to take part.

  • E-procurement make it easier for businesses to get the products and services they need. Like traditional procurement, it works by creating a closed network to pair buyers with suppliers. An e-procurement system brings together buyers and suppliers and makes it easy for them to do business. But not everyone can purchase from an e-procurement supplier. You must be a registered business to join a network and its website. And by creating an exclusive network, the e-procurement provider can streamline the procurement process. E-procurement simplifies areas such as sourcing products, negotiating terms, making purchases, tracking orders, updating records.

  • The main functions of e-procurement for business include:

    • Automating laborious and time-consuming tasks to expand resource within your team
    • Centralizing procurement through one platform to improve transparency and access
    • Live updates of procurement to enhance comms and simplify the process
    • Aiding collaboration and boosting transparency across tracking and reporting
    • Creating a space for multiple partners and stakeholders to simply and quickly negotiate deals
  • Amazon Business can help you to streamline your e-procurement process and make it run more efficiently. With deep integration with existing procurement platforms, Amazon Business gives you the opportunity to run procurement from one platform, enhanced and powered by the suite of Amazon tools.

     

    Amazon Business Punchout

    To integrate your e-procurement with Amazon Business you need to set up Punchout. With Punchout you can:

    • Simplify the buying experience
    • Drive compliance with eInvoice integration
    • Increase visibility into your spend

     

    Setting up Punchout Integration in Amazon Business

    1. Open Your Account dropdown
    2. Select Business Settings
    3. Click Groups under Members heading
    4. Click Add Group to create Punchout group
    5. Select Individual or Shared Payment Methods and Individual or Shared Address
    6. Click the newly created group
    7. Go to System Integrations > Configure Purchasing System
    8. Select your purchasing system, then hit Save

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